Rental Agreement

Welcome to Gab’z Event Rentals. By renting from us, you agree to abide by the terms and conditions outlined below. These terms are designed to ensure clarity and fairness in our rental process. If you have any questions, please contact us directly.

1. Parties

This Rental Agreement is made on the date of signing by and between:

Owner:

Renter:

2. Rental Items

The Renter agrees to rent tents, tables, and chairs as specified in the invoice provided by Gab’z Event Rentals.

3. Rental Period

Start Date/Time: 

End Date/Time: 

Late returns will incur a fee of 25% per day of the total rental cost unless otherwise agreed upon in writing.

4. Payment

• A non-refundable deposit of 25% of the total rental fee is required to secure the rental.
• Full payment is due 2 weeks before the event date.
• Accepted payment methods: Cash, credit, and e-transfer.
• A credit card must be kept on file for any damages. If a card is not saved during payment, a credit card authorization form must be completed before the rental period begins.

5. Delivery and Pickup Policy

• Rentals with delivery options will be delivered using a dolly. Chairs will be delivered stacked.
• The Renter must ensure chairs are stacked and clean upon pickup.
• Fee for Unstacked Chairs: $0.50 per chair.
• Cleaning Fee: $50 per hour of cleaning time.
• Tents include setup and takedown.
• Gab’z Event Rentals does not set up chairs or tables unless otherwise stated in the agreement.
• If delivery involves stairs, elevators, or limited access, the Renter must notify Gab’z Event Rentals in advance so the appropriate tools and equipment can be brought.
• Failure to notify may result in additional charges.

6. Renter Responsibilities

The Renter agrees to:

• Inspect all items upon receipt and report any damages or defects immediately.
• Use items solely for the intended purpose.
• Return all items in the same condition as received.
• Be responsible for any loss, theft, or damage to rental items during the rental period.

7. Tent Installation Rules

Site Preparation and Marking:

• Tents will not be installed unless underground utility lines are located and marked in advance by the Renter.
• The Renter is responsible for marking the exact locations where the tents will be set up.
• Full Access Requirement:
• Gab’z Event Rentals must have clear and unrestricted access to the site for installation and takedown.
• Any obstacles, obstructions, or lack of access must be addressed prior to the rental date.
• Additional charges may apply if access is not provided or delays occur due to site conditions.

Staking Policy:

• Staking is prohibited unless underground utilities have been located and cleared.
• If staking is not possible, weighted alternatives must be arranged in advance.
• The Renter must not remove or adjust stakes or weights without prior approval from Gab’z Event Rentals.

8. Cancellation Policy

• Cancellations made 14 days prior to the event date will receive a 50% refund of the total rental fee.
• Cancellations made 7 days or less prior to the event date will not be refunded.
• The 25% deposit is non-refundable under any circumstances.

9. Liability

The Renter assumes all risks related to the use of rented items and agrees to indemnify and hold harmless Gab’z Event Rentals from any claims, damages, or injuries.

10. Governing Law

This Agreement shall be governed by the laws of the Province of Alberta.

11. Acceptance

By signing below, both parties agree to the terms and conditions stated above.

Owner Signature:

Date:

Renter Signature:

Date: